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Business Central VS Xero – Find Your Best Fit

Posted by Nipun Thakur / calender-icon Aug 18, 2023

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Diving into the Cloud: Business Central or Xero

In today’s fast-paced and competitive business landscape, leveraging advanced technology has become critical to success. One such technology is cloud-based accounting software, revolutionizing how businesses manage their financials and operations.

Microsoft Dynamics Business Central and Xero are prominent players in this domain. Both solutions offer a wide range of features and functionalities that cater to the needs of businesses of all sizes, but choosing the right fit can significantly impact your business’s efficiency and growth. In this blog, we will compare Business Central and Xero in depth to help you decide which software aligns best with your requirements.

The Basics

Microsoft Dynamics Business Central and Xero are cloud-based accounting solutions that provide businesses with tools to automate processes and gain real-time insights into their financial health. Both platforms aim to simplify accounting processes, reduce manual tasks, and enable data-driven decision-making.

Business Central is part of the Microsoft Dynamics 365 suite for small to medium-sized enterprises. It offers an integrated platform encompassing financial management, supply chain management, sales, customer service, and more. On the other hand, Xero primarily focuses on small and medium-sized businesses, providing core accounting features such as invoicing, expense tracking, bank reconciliation, and online payments.


One crucial consideration when choosing accounting software is scalability. As your business grows, it’s essential to have a system that can accommodate your expanding needs. Business Central, being part of the comprehensive Dynamics 365 ecosystem, is highly scalable and can cater to the requirements of large and smaller enterprises. With its modular approach, you can add or remove functionalities as needed.

Xero is also scalable but more suitable for small to medium-sized businesses. As businesses grow in complexity and size, they may find that Business Central’s robust features and customization options better suit their expanding needs.

Features and Functionalities

Business Central and Xero offer many features to support various accounting and financial management tasks. However, the depth and scope of these features differ significantly between the two platforms.

Diving into the Cloud: Business Central or Xero

Business Central provides comprehensive financial management capabilities, including general ledger, accounts payable and receivable, budgeting, fixed assets, cash flow forecasting, and more. Additionally, it offers advanced inventory management, sales, and customer service functionalities, making it a holistic ERP solution.

While powerful for its target market, Xero focuses on core accounting functions, such as invoicing, expense tracking, bank reconciliation, and financial reporting. It also has integrations with various third-party applications to extend its functionality.

Integration with Other Systems

Seamless integration with other business applications is vital for achieving optimal efficiency and eliminating data silos. As part of the Dynamics 365 suite, Business Central integrates seamlessly with other Microsoft products, such as Office 365, Power BI, and Dynamics 365 Customer Engagement. This provides a unified ecosystem facilitating data sharing and a seamless user experience.

Xero also offers integration with third-party applications, including popular CRM systems and e-commerce platforms. While these integrations are valuable, they may not be as comprehensive as those provided within the Dynamics 365 ecosystem.

User Interface and Ease of Use

User experience and ease of use are critical factors that determine how quickly employees can adapt to the new software. Business Central boasts a modern and intuitive user interface familiar to users already accustomed to the Microsoft ecosystem. This familiarity can lead to quicker onboarding and reduced training time for employees.

Xero also offers a user-friendly interface emphasizing simplicity and ease of navigation. It’s well-suited for businesses that do not require extensive ERP capabilities and prefer a straightforward accounting solution.

Reporting and Analytics

Accurate and insightful reporting is essential for businesses to make data-driven decisions. Business Central provides robust reporting and analytics capabilities, allowing users to create custom reports, analyze financial data, and gain valuable insights into their business performance. With integration into Power BI, users can build interactive dashboards for a comprehensive view of their financial data.

While offering standard financial reports, Xero may need more depth of reporting and analytics provided by Business Central. However, it does offer a range of third-party reporting integrations that can extend its reporting capabilities.

Summing Up

Business Central and Xero are both excellent cloud-based accounting software solutions.  Ultimately, your choice between Business Central and Xero should be based on your business’s unique needs, size, and long-term growth plans.

If you are still unsure which platform is right for your business, you can schedule a call with an expert from DynamicsSmartz, who will let you know what would be the best fit for you.